Privacy Act; Annual Notice and Amendment to Systems of Records

 
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[Federal Register: December 13, 1999 (Volume 64, Number 238)]
[Notices]             
[Page 69556-69571]
From the Federal Register Online via GPO Access [wais.access.gpo.gov] [DOCID:fr13de99-106]                       
 
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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
 
[Notice 99-155]
 
 
Privacy Act; Annual Notice and Amendment to Systems of Records
 
AGENCY: National Aeronautics and Space Administration (NASA).
 
ACTION: Annual Notice and Amendment to Systems of Records.
 
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SUMMARY: Each Federal agency is required by the Privacy Act of 1974 to publish a description of the systems of records it maintains containing personal information when a system is substantially revised, deleted, or created. In this notice, NASA provides the required information on all 20 of its previously published systems of records, is deleting from its inventory one system of records no longer being created or
maintained, and is making several revisions to the remaining systems of records to provide editorial and organizational changes to NASA’s Systems of Records which were last published in the Federal Register on January 28, 1998.
    The system of records which is being abolished is entitled
“10ERMS–Executive Resources Management System” and was previously published in the Federal Register on January 28, 1998. The records described in the 10ERMS system of records are no longer needed and will be destroyed in accordance with NASA’s Records Retention Schedules, Schedule 3 Item 3.
    The Lewis Research Center (LeRC) name has been changed to the John H. Glenn Research Center (GRC) at Lewis Field.
    We invite public comment on this publication.
 
DATES: The effective date of this notice is December 13, 1999. Comments must be received in writing on or before January 12, 2000.
 
ADDRESSES: Office of the Chief Information Officer, Code AO, NASA Headquarters, Washington, DC 20546-0001.
 
FOR FURTHER INFORMATION CONTACT: Roland Ridgeway, 202-358-4485.
 
SUPPLEMENTARY INFORMATION: NASA currently maintains 20 systems of records under the Privacy Act. Each system is described and published in its entirety, as amended, below.
Roland M. Ridgeway, Jr.,
Acting NASA Privacy Officer.
 
TABLE OF CONTENTS
 
NASA 10ACMQ–Aircraft Crewmembers’ Qualifications and Performance Records
NASA 10BRPA–Biographical Records for Public Affairs
NASA 10EEOR–Equal Opportunity Records
NASA 10GMVP–Government Motor Vehicle Operators Permit Records
NASA 10HABC–History Archives Biographical Collection
NASA 10HERD–Human Experimental and Research Data Records
NASA 10HIMS–Health Information Management System
NASA 10IGIC–Inspector General Investigations Case Files
NASA 10NPPS–NASA Personnel and Payroll Systems
NASA 10SCCF–Standards of Conduct Counseling Case Files
NASA 10SECR–Security Records System
NASA 10SPER–Special Personnel Records
NASA 10XROI–Exchange Records on Individuals
GRC 22ORER–Glenn Research Center Occupational Radiation Exposure Records
GSFC 51LISTS–Locator and Information Services Tracking System
(LISTS)
GSFC 51RSCR–Goddard Space Flight Center Radiation Safety Committee Records
JSC 72XOPR–Johnson Space Center Exchange Activities Records
KSC 76RTES–Kennedy Space Center Radiation Training and Experience Summary
KSC 76STCS–Kennedy Space Center Shuttle Training Certification System (YC-04)
KSC 76XRAD–Kennedy Space Center Occupational External Radiation Exposure History for Nuclear Regulatory Commission Licenses
 
[[Page 69557]]
 
NASA 10ACMQ
 
SYSTEM NAME:
    Aircraft Crewmembers’ Qualifications and Performance Records.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Locations 1 through 11 inclusive as set forth in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Crewmembers of NASA aircraft.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    System contains: (1) Records of qualification, experience, and currency, e.g., flight hours (day, night, and instrument), types of approaches and landings, crew position, type of aircraft, flight check ratings and related examination results, training performed, and medical records; (2) flight itineraries and passenger manifests; and (3) crewmembers’ biographical information.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) In cases of accident
investigations, including mishap and collateral investigations, access to this system of records may be granted to Federal, State, or local agencies or to foreign governments; (2) to Federal, State, or local agencies, companies, or governments requesting qualifications of crewmembers prior to authorization to participate in their flight programs, or to Federal, State, or local agencies, companies, or governments whose crewmembers may participate in NASA’s flight
programs; (3) public or press releases either by prior approval of the individual, or in the case of public release of information from mishap or collateral investigation reports, pursuant to NASA regulations at 14 CFR part 1213; and (4) standard routine uses 1 through 4 inclusive as set forth in Appendix B.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and magnetic media.
 
RETRIEVABILITY:
    Records are indexed by crewmember name.
 
SAFEGUARDS:
    Records are protected in accordance with the requirements and procedures which appear at 14 CFR 1212.605, utilizing locked file cabinets and/or secured rooms.
 
RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed 5 years after crewmember separates from NASA in accordance with NASA Records
Retention Schedules, Schedule 8 Item 32.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Director, Aircraft Management Office, Location 1.
    Subsystem Managers: Deputy Chief, Flight Control and Cockpit Integration Branch, Location 2; Chief, Dryden Research Aircraft Operations Division, Location 3; Head, Aeronautical Programs Branch, Location 4; Chief, Aircraft Operations Division, Location 5; Chief, Aircraft Operations Office, Location 6; Chief, Flight Operations and Support Division, Location 7; Chief, Aircraft Operations Branch, Location 8; Chief, Aircraft Operations, Location 9; Chief, Contract Management, Location 10; Aircraft Management Officer, Location 11 (Locations are set forth in Appendix A).
 
NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem manager listed above.
 
RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address as stated in the Notification section above.
 
CONTESTING RECORD PROCEDURES:
    The NASA regulations for requesting amendments to records and contesting rec ord contents appear at 14 CFR part 1212.
 
RECORD SOURCE CATEGORIES:
    Individuals, training schools or instructors, medical units or doctors.
NASA 10BRPA
 
SYSTEM NAME:
    Biographical Records for Public Affairs.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Locations 1, 3 through 9 inclusive, and Location 11, as set forth in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Principal and prominent management and staff officials, program and project managers, scientists, engineers, speakers, other selected employees involved in newsworthy activities, and other participants in Agency programs.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Current biographical information about the individuals with a recent photograph when available. Data items are those generally required by NASA or the news media in preparing news or feature stories about the individual and/or the individual’s activity with NASA.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    The information contained in this system of records is compiled, updated, and maintained at NASA Centers for ready reference material and for immediate availability when required by the news media for news stories about the individual generally involving participation in a major NASA activity.
    The following are routine uses: These records are made available to professional societies, civic clubs, industrial and other
organizations, news media representatives, researchers, authors, Congress, other agencies and other members of the public in connection with NASA public affairs activities.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.
 
RETRIEVABILITY:
    Records are indexed by individual’s name.
 
SAFEGUARDS:
    Since the records are a matter of public information, no safeguard requirements are necessary.
 
RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when there is no longer a potential for public interest in them in accordance with NASA Records Retention Schedules, Schedule 1, Item 40.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Chief, NASA Newsroom, Public Affairs Division, Location 1.
 
[[Page 69558]]
 
    Subsystem Managers: Public Affairs Officer at Locations 3 through 9 and Location 11 as set forth in Appendix A.
 
NOTIFICATION PROCEDURE:
    An individual desiring to find out if a Biographical System of Records contains a record pertaining to him/her should call, write, or visit the Public Affairs Office at the appropriate NASA Center.
 
RECORD ACCESS PROCEDURES:
    An individual may request access to his/her record by calling, writing, or visiting the Public Affairs Office at the appropriate NASA locations. Individuals may examine or obtain a copy of their
biographical record at any time.
 
CONTESTING RECORD PROCEDURES:
    The information in the record was provided voluntarily by the individual with the understanding that the information will be used for public release. The individual is at liberty at any time to revise, update, add, or delete information in his/her biographical record to his/her own satisfaction.
 
RECORD SOURCE CATEGORIES:
    Information in the biography of an individual in the system of records is provided voluntarily by the individual generally with the aid of a form questionnaire.
NASA 10EEOR
 
SYSTEM NAME:
    Equal Opportunity Records.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Locations 1 through 9 inclusive and Location 11 as set forth in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees and applicants for employment.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Complaints and (2) applications for employment.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; Executive Order 11478, dated August 8, 1969; EEOC Regulations, 29 CFR part 1614; MSPB Regulations, 5 CFR parts 1200-1202.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Disclosures to the Equal Employment Opportunity Commission and the Merit Systems Protection Board to facilitate their processing of discrimination complaints, including investigations, hearings, and reviews on appeals; (2) responses to other Federal agencies and other organizations having legal and administrative responsibilities related to the NASA Equal Employment Opportunity Programs and to individuals in the record; (3) disclosures may be made to a congressional office from the record of an individual in response to a written inquiry from the congressional office made on behalf of the individual; and (4) standard routine uses 1 through 4 inclusive as set forth in Appendix B.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.
 
RETRIEVABILITY:
    These records are indexed by the complainant’s name.
 
SAFEGUARDS:
    Records are locked in file cabinets or in secured rooms with access limited to those whose official duties require access. Electronic data are maintained within locked areas in disk form.
 
RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed 4 years after resolution of case, in accordance with NASA Records Retention
Schedules, Schedule 3 Item 50/E. For Compliance Records: the Review files are destroyed when 7 years old and the EEO Compliance Reports are destroyed when 3 years old, in accordance with NASA Records Retention Schedules, Schedule 3 Item 50/E.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Associate Administrator for Equal Opportunity Programs, Location 1.     Subsystem Managers: Equal Opportunity Officer, Locations 1 and 11; Head, Equal Opportunity Programs Office, Location 4; Director of Equal Opportunity Programs at Locations 5 through 9; Locations are as set forth in Appendix A.
 
NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem manager listed above.
 
RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address as stated in the Notification section above.
 
CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting contents and appealing initial determinations by the individual concerned appear at 14 CFR part 1212.
 
RECORD SOURCE CATEGORIES:
    Current and former employees, applicants, NASA Center Equal Employment Opportunity (EEO) officers, complainants, EEO counselors, EEO investigators, EEOC complaints examiners, Merit System Protection Board officials, complaints coordinators, Associate Administrator for Equal Opportunity Programs.
NASA 10GMVP
 
SYSTEM NAME:
    Government Motor Vehicle Operators Permit Records.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Locations 3 and 6 as set forth in Appendix A.
 
CATEGORI ES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NASA employees and contractor employees.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, home address, Social Security Number, physical description of individual, physical condition of individual, traffic record.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 41 CFR subpart 101-38.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: standard routine uses 1 through 4 inclusive, as set forth in Appendix B.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.
 
RETRIEVABILITY:
    Indexed by individual’s name.
 
SAFEGUARDS:
    Records are kept in locked cabinets with access limited to those whose official duties require access. Room is locked during nonduty hours.
 
RETENTION AND DISPOSAL:
    Records will be maintained in Agency files and destroyed 3 years after permit
 
[[Page 69559]]
 
expires or holder leaves NASA in accordance with NASA Records Retention Schedules, Schedule 6 Item 12.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Subsystem Managers: Transportation Officer, Location 3 and Chief, Transportation Branch, Location 6. Locations are as set forth in Appendix A.
 
NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system manager listed above.
 
RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address as stated in the Notification section above.
 
CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting contents and appealing initial determinations by the individual concerned appear at 14 CFR part 1212.
 
RECORD SOURCE CATEGORIES:
    Individual NASA employees and individual contractor employees supply information on their own traffic records.
NASA 10HABC
 
SYSTEM NAME:
    History Archives Biographical Collection.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Location 1 and 11 as set forth in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are of historical significance in aeronautics, astronautics, space science, and other concerns of NASA.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographical data; speeches and articles by an individual;
correspondence, interviews, and various other tapes and transcripts of program activities.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: disclosure to scholars (historians and other disciplines) or any other interested individuals for research and to write dissertations, articles, and books, for government, commercial, and nonprofit publication or develop material for other media use.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.
 
RETRIEVABILITY:
    The records are indexed by the individual’s name.
 
SAFEGUARDS:
    Because these records are archive material and, therefore, a matter of public information, there are no special safeguard procedures required.
 
RETENTION AND DISPOSAL:
    Records are retained indefinitely in Agency reference collections in history offices, but may be destroyed when no longer needed in accordance with NASA Records Retention Schedules, Schedule 1 Item 10.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Chief Historian, Location 1.
    Subsystem Manager: Public Affairs Officer, Location 11 as set forth in Appendix A.
 
NOTIFICATION PROCEDURE:
    Information may be obtained from the system manager listed above.
 
RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to same address as stated in the Notification section above.
 
CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting contents and appealing initial determinations by the individual concerned appear at 14 CFR part 1212.
 
RECORD SOURCE CATEGORIES:
    Press releases, newspapers, journals, copies of internal Agency records, and the individuals themselves.
NASA 10HERD
 
SYSTEM NAME:
    Human Experimental and Research Data Records.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Locations 1, 2, 5, 6, and 9, as stated in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have been involved in space flight, aeronautical research flight, and/or participated in NASA tests or experimental or research programs; civil service employees, military, employees of other government agencies, contractor employees, students, human subjects (volunteer or paid), and other volunteers on whom information is collected as part of an experiment or study.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Data obtained in the course of an experiment, test, or research medical data from inflight records, other information collected in connection with an experiment, test, or research.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2475 and 44 U.S.C. 3101.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: Disclosures to other individuals or organizations, including Federal, State, or local agencies, and nonprofit, educational, or private entities, who are participating in NASA programs or are otherwise furthering the understanding or
application of biological, physiological, and behavioral phenomena as reflected in the data contained in this system of records; and the standard routine use 4 as set forth in Appendix B.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents, electronic media, micrographic media, photographs, or motion pictures film, and various medical recordings such as electrocardiograph tapes, stripcharts, and x-rays.
 
RETRIEVABILITY:
    By the individual’s name, experiment or test; arbitrary
experimental subject number; flight designation; or crewmember
designation on a particular space or aeronautical flight.
 
SAFEGUARDS:
    Access is limited to Government personnel requiring access in the discharge of their duties and to appropriate support contractor employees on a need-to-know basis. Computerized records are identified by code number and records are maintained in locked rooms or files. Records are protected in accordance with the requirements and
procedures, which appear in the NASA regulations set forth in 14 CFR 1212.605.
 
[[Page 69560]]
 
RETENTION AND DISPOSAL:
    Records are maintained in Agency files for varying periods of time depending on the need for use of the records and destroyed when no longer needed in accordance with NASA Records Retention Schedules, Schedule 7 Item 16, except that significant medical data will be handled in accordance with OPM Regulations.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Director, NASA Occupational Health Office, Location 1.
    Subsystem Managers: Chief Engineer, Location 2; Assistant Director for Life Sciences, Space and Life Sciences Directorate, Location 5; Director, Biomedical Operations Office, Location 6; Director,
Management Services Office, Location 9. Locations are as set forth in Appendix A.
 
NOTIFICATION PROCEDURE:
    Information may be obtained from the system or subsystem manager named above.
 
RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address as stated in the Notification section above.
 
CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting and appealing initial determinations by the individual concerned appear at 14 CFR part 1212.
 
RECORD SOURCE CATEGORIES:
    Experimental test subjects, physicians, principal investigators and other researchers, and previous experimental test or research records.
 
NASA 10HIMS
SYSTEM NAME:
    Health Information Management System.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    In Medical Clinics/Units and Environmental Health Offices at Locations 1 through 15 inclusive as set forth in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NASA civil service employees and applicants; other Agency civil service and military employees working at NASA; visitors to NASA Centers; onsite contractor personnel who receive job-related
examinations, have mishaps or accidents, or come to clinic for
emergency or first-aid treatment; space flight personnel and their families.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    General medical records of first aid, emergency treatment,
examinations, exposures, and consultations.
    Information resulting from physical examinations, laboratory and other tests, and medical history forms; treatment records; screening examination results; immunization records; administration of
medications prescribed by private/personal physicians; statistical records; examination schedules; daily log of patients; correspondence; chemical, physical, and radiation exposure records; other environmental health data; alcohol/drug patient information, consultation records; Employee Assistance Program records; and health hazard and abatement data.
    Astronauts and their families–more detailed and complex physical examinations.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; Pub. L. 92-255.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Referral to private physicians designated by the individual when requested in writing; (2) patient referrals; (3) referral to the Office of Personnel Management,
Occupational Safety and Health Administration, and other Federal agencies as required in accordance with the Federal agency’s special program responsibilities; (4) referral of information to a non-NASA individual’s employer; (5) evaluation by medical consultants; (6) disclosure to the employer of non-NASA personnel, information affecting the reliability of such officer or employee for purposes of the Mission Critical Space Systems Personnel Reliability Program; (7) disclosure to non-NASA personnel performing research, studies, or other activities through arrangements or agreements with NASA and for mutual benefit; (8) disclosure to the public of prespace flight information having mission impact concerning an individual crewmember, limited to the crewmember’s name and the fact that a medical condition exists; (9) disclosure to the public of a summary of the space flight crew inflight information as it relates to mission impact, and limited to name, diagnosis, treatment, and prognosis; (10) disclosure to the public, limited to the crewmember’s name and the fact that a medical condition exists, if a flight crewmember is, for medical reasons, unable to perform a scheduled public event during the time period following Space Shuttle landing and concluding with completion of the post space flight return to duty medical evaluation; (11) disclosure to the public of medical conditions arising from accidents, consistent with NASA regulations; and (12) standard routine use 4, as set forth in Appendix B.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are in file folders, punch cards, electrocardiographic tapes, x-rays, microfiche, and electronic media. They are handled between NASA Centers by telecommunications.
 
RETRIEVABILITY:
    By the individual’s name, date of birth, and/or Social Security Number.
 
SAFEGUARDS:
    Access limited to concerned medical environmental health personnel on a need-to-know basis. Computerized records are identified by code number, and records are maintained in locked rooms or files. Records are protected in accordance with the requirements and procedures, which appear in the NASA regulations at 14 CFR 1212.605.
 
RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed by series in accordance with Office of Personnel Management regulations and NASA Records Retention Schedules, Schedule 1 Item 126 and Schedule 8 Item 57. Health and medical reports, summaries series at NASA Headquarters are destroyed 6 years after date of summary or report and copies at field installations are destroyed 2 years after date of summary or report. Space flight personnel and their families series records are permanent and transferred to the National Archives and Records
Administration when 30 years old.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Director, Occupational Health Office, Location 1.
    Subsystem Managers: Chief Occupational Safety Health and Medical Services at Location 2, Medical Director or Medical Administrator or Safety and Health Coordinator at Locations 3 through 4, and 6 through 15 inclusive, and Chief, Medical Operations Branch, Location 5. Locations are as set forth in Appendix A.
 
NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem manager listed above.
 
[[Page 69561]]
 
RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address as stated in the Notification section above.
 
CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting contents and appealing initial determinations by the individual concerned appears in 14 CFR part 1212.
 
RECORD SOURCE CATEGORIES:
    Individuals, physicians, and previous medical records of
individuals.
 
NASA 10IGIC
SYSTEM NAME:
    Inspector General Investigations Case Files.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Locations 1 through 11, 14, 16 and 17 as set forth in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of NASA, contractors, and
subcontractors, and others whose actions have affected NASA.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Case files pertaining to matters including, but not limited to, the following classifications of cases: (1) Fraud against the Government, (2) theft of Government property, (3) bribery, (4) lost or stolen lunar samples, (5) misuse of Government property, (6) conflic t of interest, (7) waiver of claim for overpayment of pay, (8) leaks of Source Evaluation Board information; (9) improper personal conduct, (10) irregularities in awarding contracts; and (11) computer crimes.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 28 U.S.C. 535(b); 5 U.S.C.
Appendix; 4 CFR part 91; Executive Order 11478.
 
PURPOSE(s):
    Information in this system of records is collected in the course of investigating alleged crimes and other violations of law or regulation that affect NASA. The information is used by prosecutors, Agency managers, law enforcement agencies, Congress, NASA contractors, and others to address the crimes and other misconduct discovered during investigations.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Responding to the White House regarding matters inquired of; (2) disclosure to a congressional office from the record of an individual in response to a written inquiry from the congressional office made at the request of that individual; (3) providing data to Federal intelligence elements; (4) providing data to any source from which information is requested in the course of an investigation, to the extent necessary to identify the individual, inform the source of the nature and purpose of the investigation, and to identify the type of information requested; (5) providing personal identifying data to Federal, State, local, or foreign law enforcement representative seeking confirmation of identity of persons under investigations; (6) disclosing, as necessary, to a contractor,
subcontractor, or grantee firm or institution, to the extent that the disclosure is in NASA’s interest and is relevant and necessary in order that the contractor, subcontractor, or grantee is able to take
administrative or corrective action; (7) standard routine uses 1 through 4 inclusive as set forth in Appendix B.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.
 
RETRIEVABILITY:
    Information is retrieved by name of the individual.
 
SAFEGUARDS:
    Information is kept in locked cabinets and in secured vaults and computer rooms. Information stored on computers is on a restricted- access server and is protected by an official password and user identification. Access is limited to Inspector General personnel with an official need to know.
 
RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed in accordance with NASA Records Retention Schedules, Schedule 9 Item 23. Files containing information of an investigative nature but not relate to a specific investigation are destroyed when 5 years old. Significant case files are scheduled for disposition with the National Archives and Records Administration when closed. All other case files are destroyed 10 years after file is closed.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Investigations, Location 1.
    Subsystem Managers: Assistant Inspector General for Inspections, Administrative Investigations and Assessments, and Advanced Technology Programs Manager, Location 1; Special and Resident Agents in Charge, Location 2, 4 through 11 inclusive, 14, 16, and 17 as set forth in Appendix A.
 
NOTIFICATION PROCEDURE:
    None. System is exempt (see below).
 
RECORD ACCESS PROCEDURES:
    None. System is exempt (see below).
 
CONTESTING RECORD PROCEDURES:
    None. System is exempt (see below).
 
RECORD SOURCE CATEGORIES:
    Exempt.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    (1) The Inspector General Investigations Case Files systems of records is exempt from any part of the Privacy Act (5 U.S.C. 552a), EXCEPT the following subsections: (b) relating to conditions of disclosure; (c)(1) and (2) relating to keeping and maintaining a disclosure accounting; (e)(4)(A)–(F) relating to publishing a system notice setting forth name, location, categories of individuals and records, routine uses, and policies regarding storage, retrievability, access controls, retention and disposal of the records; (e)(6), (7), (9), (10), and (11) relating to dissemination and maintenance of records; (i) relating to criminal penalties. This exemption applies to those records and information contained in the system of records pertaining to the enforcement of criminal laws.
    (2) To the extent that there may exist noncriminal investigative files within this system of records, the Inspector General
Investigations Case Files system of records is exempt from the
following subsections of the Privacy Act (5 U.S.C. 552a): (c)(3) relating to access to disclosure accounting, (d) relating to access to reports, (e)(1) relating to the type of information maintained in the records; (e)(4)(G), (H), and (I) relating to publishing the system notice information as to agency procedures for access and amendment and information as to the categories of sources of records, and (f) relating to developing agency rules for gaining access and making corrections.
    The determination to exempt this system of records has been made by the Administrator of NASA in accordance with 5 U.S.C. 552a (j) and (k) and subpart 5 of the NASA regulations appearing in 14 CFR part 1212, for the reason that a component of the Office of Inspector General, NASA, performs as its principal function activities pertaining to the enforcement of
 
[[Page 69562]]
 
criminal laws, within the meaning of 5 U.S.C. 552a(j)(2).
 
NASA 10NPPS
SYSTEM NAME:
    NASA Personnel and Payroll Systems.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Locations 1 through 9 inclusive and Location 11, as set forth in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former NASA employees.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    The data contained in this system of records includes payroll, employee leave, insurance, labor and human resource distribution and overtime information.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. 5501 et seq.; 5 U.S.C. 6301 et seq.; General Accounting Office’s General Policies/Procedures and Communications Manual, Chapter 7; Treasury Fiscal Requirements Manual, Part III; and NASA Financial Management Manual, Sections 9300 and 9600.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) To furnish to a third party a verification of an employee’s status upon written request of the employee; (2) to facilitate the verification of employee contributions and insurance data with carriers and collection agents; (3) to report to the Office of Personnel Management (a) withholdings of premiums for life insurance, health benefits, and retirements, and (b) separated employees subject to retirement; (4) to furnish the U.S. Treasury magnetic tape reports and/or electronic files on net pay, net savings allotments and bond transmittal pertaining to each employee; (5) to provide the Internal Revenue Service with details of wages taxable under the Federal Insurance Contributions Act and to furnish a magnetic tape listing on Federal tax withholdings; (6) to furnish various financial institutions itemized listings of employee’s pay and savings allotments transmitted to the institutions in accordance with employee requests; (7) to provide various Federal, State , and local taxing authorities itemized listings of withholdings for individual income taxes; (8) to respond to requests for State employment security agencies and the U.S. Department of Labor for employment, wage, and separation data on former employees for the purpose of determining eligibility for unemployment compensation; (9) to report to various Combined Federal Campaign offices total contributions withheld from employee wages; (10) to furnish leave balances and activity to the Office of Personnel Management upon request; (11) to furnish data to labor organizations in accordance with negotiated agreements; (12) to furnish pay data to the Department of State for certain NASA employees located outside the United States; (13) to furnish data to a consumer reporting agency or bureau, private collection contractor or debt collection center in accordance with section 3711 of Title 31 of the United States Code; (14) to forward delinquent debts, and all relevant information related thereto, to the U.S. Department of Treasury, for collection; (15) to the Office of Child Support Enforcement,
Administration for Children and Families, Department of Health and Human Services, National Directory of New Hires, part of the Federal Parent Locator Service (FPLS) and the Federal Tax Offset System, DHHS/ OCSE No. 09-90-0074, for the purpose of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation act (Pub. L. 104-193); and (16) standard routine uses 1 through 4 inclusive as set forth in Appendix B.
 
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure pursuant to 5 U.S.C. 552a(b): Disclosures may be made from this system to “consumer reporting agencies” as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or “private collection contractor” under the Federal Claims Collection Act of 1966, as amended by the Debt Collection Improvement Act of 1996 (31 U.S.C. 3701, et seq.).
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.
 
RETRIEVABILITY:
    Records are indexed by the individual’s name and/or Social Security Number.
 
SAFEGUARDS:
    Records are protected in accordance with the requirements and procedures which appear in the NASA regulations at 14 CFR 1212.605, utilizing locked file cabinets and/or secured rooms.
 
RETENTION AND DISPOSAL:
    Records are maintained in Agency files and transferred to the National Personnel Records Center (NPRC) within 3 years of creation in accordance with NASA Records Retention Schedules, Schedule 3 Item 47. Records transferred to NPRC will be destroyed when 10 years old by NPRC.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Director, Financial Management Division, Office of the Chief Financial Officer, Location 1.
    Subsystem Managers: Chief, Financial Management Division, Locations 2, 4, 6, 7, and 8; Financial Management Officer, Location 3; Chief, Financial Services Branch, Location 5; Director, Financial Management Office, Location 9; Chief, Financial Management Office, Location 11. Locations are as set forth in Appendix A.
 
NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem manager listed above.
 
RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address as identified in the Notification section above.
 
CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting contents and appealing initial determinations by the individual concerned appear at 14 CFR part 1212.
 
RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained, personnel office(s), and the individual’s supervisor.
NASA 10SCCF
 
SYSTEM NAME:
    Standards of Conduct Counseling Case Files.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Location 1 through 11 inclusive as set forth in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current, former, and prospective NASA employees who have sought
 
[[Page 69563]]
 
advice or have been counseled regarding conflict of interest rules for Government employees.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Depending upon the nature of the problem, information collected may include employment history, financial data, and information concerning family members.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 18 U.S.C. 201, 203, 205, 207-209; 5 U.S.C. 7324-7327; 5 U.S.C. Appendix; 14 CFR part 1207; 5 CFR parts 2634-2641; 5 CFR part 6901; and Executive Order 12674, as modified by Executive Order 12731.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Office of Personnel Management, Office of Government Ethics, and Merit Systems Protection Board for investigation of possible violations of standards of conduct which the agencies directly oversee; and (2) standard routine uses 1 through 4 inclusive as set forth in Appendix B.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records maintained in loose-leaf binders or file folders.
 
RETREIVABILITY:
    By name of individual.
 
SAFEGUARDS:
    Restricted access to persons authorized by General Counsel or Center Chief Counsel; stored in combination lock safe.
 
RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when 6 years old in accordance with NASA Records Retention Schedules, Schedule 1 Item 133/B.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Associate General Counsel for General Law, Code GG, Location 1, and Chief Counsel, Locations 2 through 11 as set forth in Appendix A.
 
NOTIFICATION PROCEDURE:
    Information may be obtained from the System Manager.
 
RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the System Manager and must include employee’s full name and NASA Center where employed.
 
CONTESTING RECORD PROCEDURES:
    The NASA regulations and procedures for access to records and for contesting contents and appealing initial determinations by the individual concerned appear at 14 CFR part 1212.
 
RECORD SOURCE CATEGORIES:
    Information collected directly from individual and from his/her official employment record.
NASA 10SECR
 
SYSTEM NAME:
    Security Records System.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Locations 1 through 9 and Locations 11, 12, and 14 as set forth in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, applicants, NASA committee members, NASA consultants, NASA experts, NASA Resident Research Associates, guest workers, contractor employees, detailees, visitors, correspondents (written and telephonic), and Faculty Fellows.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel Security Records, Criminal Matter Records, Traffic Management Records.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2451, et seq., the National Aeronautics and Space Act of 1958 , as amended; Espionage and Information Control Statutes, 18 U.S.C. 793-799; Sabotage Statutes, 18 U.S.C. 2151–2157; Conspiracy Statute, 18 U.S.C. 371; 18 U.S.C. 202-208, 3056; Internal Security Act of 1950; Atomic Energy Act of 1954, as amended; Executive Order 12958, as amended, Classified National Security Information; Executive Order 12968, as amended, Access to Classified Information; Executive Order 10865, Safeguarding Classified Information Within Industry; Executive Order 10450, Security Requirements for Government Employees; Pub. L. 81-733; 41 CFR Chapter 101; 14 CFR parts 1203-1203b; and 44 U.S.C. 3101.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    Personnel Security Records: The following are routine uses: (1) To determine eligibility to perform classified visits to other Federal agencies and contractor facilities; (2) to provide data to Federal intelligence elements; (3) to provide data to any source from which information is requested in the course of an investigation, to the extent necessary to identify the individual, inform the source of the nature and purpose of the investigation, and to identify the type of information requested; (4) to provide a basis for determining
preliminary visa eligibility; (5) to respond to White House inquiries; (6) disclosures may be made to a congressional office from the record of an individual in response to a written inquiry from the
congressional office made at the request of that individual; (7) to provide personal identifying data to Federal, State, local, or foreign law enforcement representatives seeking confirmation of identity of persons under investigation; (8) disclosure to a NASA contractor, subcontractor, grantee, or other Government organization information developed in an investigation or administrative inquiry concerning a violation of a Federal or State statue or NASA regulation on the part of an officer or employee of the contractor, subcontractor, grantee, or other Government organization; (9) to provide relevant information to an internal or external organization or element thereof conducting audit activities of a NASA contractor or subcontractor; (10) disclosure to the employer of non-NASA personnel information affecting the reliability of such officer or employee for purposes of the Mission Critical Space Systems Personnel Reliability Program; and (11) standard routine uses 1 through 4 inclusive as set forth in Appendix B.
    Criminal Matter Records: The routine uses are (1) to provide personal identifying data to Federal, State, local, or foreign law enforcement representatives seeking confirmation of identity of persons under investigation; (2) to provide a NASA contractor, subcontractor, grantee, or other Government organization information developed in an investigation or administrative inquiry concerning a violation of a Federal or State statute or NASA regulation on the part of an officer or employee of the contractor, subcontractor, grantee, or other Government organization; and (3) standard routine uses 1 through 4 inclusive as set forth in Appendix B.
    Traffic Management Records: The routine uses are (1) to provide personal identifying data to Federal, State, local, or foreign law enforcement representatives seeking confirmation of identity of persons under investigation; (2) to provide a NASA contractor, subcontractor, grantee, or other Government organization information developed in an investigation or
 
[[Page 69564]]
 
administrative inquiry concerning a violation of a Federal or State statute or NASA regulation on the part of an officer or employee of the contractor, subcontractor, grantee, or other Government organization; and (3) standard routine uses 1 through 4 inclusive as set forth in Appendix B.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.
 
RETRIEVABILITY:
    Records are indexed by individual’s name, file number, badge number, decal number, payroll number, and/or Social Security Number.
 
SAFEGUARDS:
    Access to Personnel Security Records and information to be inserted into Personnel Security Records is controlled by either Government personnel or selected personnel of NASA contractor guard/security force and contractor personnel. After presenting proper identification and requesting a file or record, a person with an official need to know and, if appropriate, a proper clearance may have access to a file or records only after it has been retrieved and approved for release by a NASA security representative. These records are secured in security storage equipment.
    Access to Criminal Matter Records is controlled by either
Government personnel or selected personnel of NASA contractor guard forces. After presenting proper identification and requesting a file or record, a person with an official need to know and, if appropriate, a proper clearance may have access to a file or records only after it has been retrieved and approved for release by a NASA security
representative. These records are secured in security storage
equipment.
    Traffic Management Records: Access to these records is controlled by either Government personnel or selected personnel of NASA contractor guard forces. Access to these records is permitted after a
determination has been made that the requestor has an official
interest. These records are stored in locked containers.
 
RETENTION AND DISPOSAL:
    The Personnel Security Records are maintained in Agency files and destroyed upon notification of the death or within 5 years after separation or transfer of employee or within 5 years after contract relationship expires, whichever is applicable in accordance with NASA Records Retention Schedules, Schedule 1 Item 103.
    The Criminal Matter Records are maintained in Agency files and destroyed when 8 years old in accordance with NASA Records Retention Schedules, Schedule 2 Item 4B2.
    The Traffic Management Records are maintained in Agency files and destroyed upon transfer or separation of permit holder or when permit is superseded or revoked whichever is sooner in accordance with NASA Records Retention Schedules, Schedule 6 Item 11B.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Director, Security Management Office, Location 1.
    Subsystem Managers: Chief, Protective Services Division, Location 2; Chief, Security Branch, Locations 4 and 5; Security Officer, Location 3, 8, and 11; Chief, Protective Services Office, Location 6; Head, Office of Security and Public Safety, Location 7; Chief, Security Division, Location 9; Chief, Administration Office, Location 12; Safety and Security Officer at Location 14. Locations are as set forth in Appendix A.
 
NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem manager listed above. Requests must contain the following identifying data concerning the requestor: First, middle, and last name; date of birth; Social Security Number; period and place of employment with NASA, if applicable.
 
RECORD ACCESS PROCEDURES:
    Personnel Security Records compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, Federal contracts, or access to classified information have been exempted by the Administrator under 5 U.S.C. 552a(k)(5) from the access provisions of the Act.
    Criminal Matter Records compiled for civil or criminal law
enforcement purposes have been exempted by the Administrator under 5 U.S.C. 552a(k)(2) from the access provisions of the Act.
    Traffic Management Records: Requests from indivi duals should be addressed to the same address as stated in the Notification section above.
 
CONTESTING RECORD PROCEDURES:
    For Personnel Security Records and Criminal Matters Records, see Record Access Procedures, above. For Traffic Management Records, the NASA rules for access to records and for contesting contents and appealing initial determinations by the individual concerned appear at 14 CFR part 1212.
 
RECORD SOURCE CATEGORIES:
    Personnel Security Records: Exempt.
    Criminal Matter Records: Exempt.
    Traffic Management Records: Employees, civil investigative
agencies, civil law enforcement agencies, Federal and local judicial systems, medical records.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Personnel Security Records compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, Federal contracts, or access to classified information, but only to the extent that the disclosure of such material would reveal the identity of a confidential source, are exempt from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a: (c)(3) Relating to access to the disclosure accounting; (d) relating to access to the records; (e)(1) relating to the type of information maintained in the records; (e)(4)(G)(H) and (I) relating to publishing in the annual system notice information as to agency procedures for access and correction and information as to the categories of sources of records; and (f) relating to developing agency rules for gaining access and making corrections.
    The determination to exempt the Personnel Security Records portion of the Security Records System has been made by the Administrator of NASA in accordance with 5 U.S.C. 552a(k)(5) and Subpart 5 of the NASA regulations appearing in 14 CFR part 1212.
    Criminal Matter Records to the extent they constitute investigatory material compiled for law enforcement purposes are exempt from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a: (c)(3) Relating to access to the disclosure accounting; (d) relating to access to the records; (e)(1) relating to the type of information maintained in the records; (e)(4)(G)(H) and (I) relating to publishing in the annual system notice information as to agency procedures for access and correction and information as to the categories of sources of records; and (f) relating to developing agency rules for gaining access and making corrections.
    The determination to exempt the Criminal Matter Records portion of the Security Records System has been made by the Administrator of NASA in accordance with 5 U.S.C. 552a(k)(2) and subpart 5 of the NASA regulations appearing in 14 CFR part 1212.
    Records subject to the provisions of 5 U.S.C. 552(b)(1) required by Executive
 
[[Page 69565]]
 
Order to be kept secret in the interest of national defense or foreign policy are exempt from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a: (c)(3) relating to access to the disclosure accounting; (d) relating to the access to the records; (e)(1) relating to the type of information maintained in the records; (e)(4)(G)(H) and (I) relating to publishing in the annual system notice information as to agency procedures for access and correction and information as to the categories of sources of records; and (f) relating to developing agency rules for gaining access and making corrections.
    The determination to exempt this portion of the Security Records System has been made by the Administrator of NASA in accordance with 5 U.S.C. 552a(k)(1) and subpart 5 of the NASA regulations appearing in 14 CFR part 1212.
NASA 10SPER
 
SYSTEM NAME:
    Special Personnel Records.
 
SECURITY CLASSIFICATION:
    None.
 
SYSTEM LOCATION:
    Locations 1 through 9 inclusive, and location 11 as set forth in Appendix A.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Candidates for and recipients of awards or NASA training; civilian and active duty military detailees to NASA; participants in enrollee programs; Faculty, Science, National Research Council and other Fellows, associates and guest workers including those at NASA Centers but not on NASA rolls; NASA contract and grant awardees and their associates having access to NASA premises and records; individuals with interest in NASA matters including Advisory Committee Members; NASA employees and family members, prospective employees and former
employees; former and current participants in existing and future educational programs, including the Summer High School Apprenticeship Research Program (SHARP).
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Special Program Files including: (1) Alien Scientist files; (2) Award files; (3) Counseling files, Life and Health Insurance,
Retirement, Upward Mobility, and Work Injury Counseling files; (4) Military and Civilian Detailee files; (5) Personnel Development files such as nominations for and records of training or education, Upward Mobility Program files, Intern Program files, Apprentice files, and Enrollee Program files; (6) Special Employment files such as Federal Junior Fellowship Program files, Stay-in-School Program files, Summer Employment files, Worker-Trainee Opportunity Program files, NASA Executive Position files, Expert and Consultant files, and Cooperative Education Program files; (7) Welfare to Work files; and (8) Supervisory Appraisals under Competitive Placement Plan.
    Correspondence and related information including: (1) Claims correspondence and records about insurance such as life, health, and travel; (2) Congressional and other Special Interest correspondence, including employment inquiries; (3) Correspondence and records
concerning travel related to permanent change of address; (4) Debt complaint correspondence; (5) Employment interview records; (6) Information related to outside employment and activities of NASA employees; (7) Placement follow-ups; (8) Preemployment inquiries and reference checks; (9) Preliminary records related to possible adverse actions; (10) Records related to reductions in force; (11) Records under administrative as well as negotiated grievance procedures; (12) Separation information including exit interview records, death
certificates and other information concerning death, retirement records, and other information pertaining to separated employees; (13) Special planning analysis and administrative information; (14)
Performance appraisal records; (15) Working papers for prospective or pending retirements.
    Special Records and Rosters including: (1) Locator files, (2) Ranking lists of employees; (3) Repromotion candidate lists; (4) Retired military employee records; (5) Retiree records; (6) Follow-up records for educational programs, such as the SHARP and other existing or future programs.
    Agencywide and Center automated personnel information: Rosters, applications, recommendations, assignment information and evaluations of Faculty, Science, National Research Council and other Fellows, associates and guest workers including those at NASA Centers but not on NASA rolls; also, information about NASA contract and grant awardees and their associates having access to NASA premises and records.     Information about members of advisory committees and similar organizations: All NASA-maintained information of the same types as, but not limited to, that information required in systems of records for which the Office of Personnel Management and other Federal personnel- related agencies publish Government wide Privacy Act Notices in the Federal Register.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101.
 
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